Drupal Intranet
Intranet is defined as the local communication network used for sharing information, easier communication & sharing other services within an organisation. It is a private network used by an organisation or enterprise for internal communication.
Intranet Vs Internet: The Internet is a public network and is not owned by a particular entity. Whereas Intranet is a privately owned network and can’t be accessed by any other from outside of the organisation.
Intranet vs Extranet: Intranet is limited in access to an organisation. It is used by employees to search for information, communication, and for managing the workflow, whereas the Extranet can be accessed by third parties, including customers, partners, etc.
Advantages of Intranet
CMS service: Intranet, which started in the 1900s with a simple “Welcome Page “of an organisation with some description, now has enough capability to bring digital revolution. Blogs, Discussion Forums, and social features made it best for internal communication by sharing messages and updates. CMS Intranet made communication much easier by creating and sharing content within the system.
Communication is easy: Intranet has a profile for every employee. There will be a profile photo, job title, description as well as contact information. Hence, the interaction between employees becomes quite easy. Colleagues can directly message each other through the intranet and their collaboration increases.
Storage is easy: Storage of files in an organisation includes emails, files in Google Drive, files on hard drives, and any other communication. All of these can be easily stored over the Intranet. Intranet is used to create, upload and manage work/ files. It should be made user-friendly to make it reach out to every employee. Here’s the feature of some user-friendly intranet.
Search functionality: The employee needs to search for some information over the system. To provide better service, there should be better search functionality that saves employees from scrolling down for hours on some random page.
Integration functionality: This should be used to automatically push news and updates without taking time. The latest tools and features should be updated automatically without refreshing the entire content.
Drupal is a perfect platform to create an Intranet. Its collaboration feature and content management capability made it fit. In addition, its highly configurable contents and file can meet the management’s needs.
Common Challenges to Intranet and its Solution through Drupal
Problem 1:-Duplicate Contents Employees may get issues when they get duplicate content while accessing the information.
Solution:- Drupal can refine user roles. Its search-friendly feature displays the latest information across the site.
Problem 2:- Non-mobile friendly
Solution:- Drupal is popular for its mobile-friendly modules. Mobile Tool is a Drupal toolkit that will find out whether the user is on desktop or mobile, and according to the same it will display its contents and its features
Problem 3:- Lack of personalization
Solution:- Drupal can integrate with Google search appliances. It provides us with bookmarking features, location access, detecting IP addresses, and more.
Additional features of Drupal?
Zero licence fees: Since Drupal is open-source software, it is free of cost. There is no need to pay an additional licence fee. This saved amount can be used somewhere else for tackling business problems.
Easier management: Intranets are used to provide tools that will help to maintain projects and to improve productivity. Since Drupal provides customised services, it makes the workflow easier.
Integration is easy: The main aim to adapt Intranet technology is to share information. Drupal uses the ‘override’ concept that allows its users to make suitable customization as per the need.
Instant service provider: If you are running late, then Drupal can be the life saviour for you. Drupal‘s pre-configured installation such as customised user interface, commenting, and group activity streams, made things easier for you.
In conclusion: If you are running an organisation, you may require a private intranet badly, if you are not having it now. It allows your employees to access their requirements. Having an Intranet via Drupal is the best solution because it allows your employees to access things in the most efficient manner.
